No payment quietly missed
Every vendor and salary payment gets scanned against TDS thresholds automatically, reducing the chance a contractor or professional-fee payment that crossed a threshold goes unnoticed until later.
Coming soonBookkeeping Preparation Assistant
Prepare TDS deduction worksheets
The owner (or their CA) has a clear worksheet of who was paid what, which payments crossed a TDS threshold, and what should have been deducted — ready for the CA to finalize and file.
Works with
What it does
How Khata handles this
Khata scans recorded vendor and salary payments, applies the relevant TDS section logic (e.g., contractor payments, professional fees, salary, rent) to flag payments that likely required a deduction, and compiles the figures into worksheets structured like Forms 24Q, 26Q, and 27Q. The CA reviews, corrects, and files the actual TDS return.
A marketing agency pays several freelance video editors during a campaign, and somewhere between a retainer invoice and a one-off project fee, nobody's quite sure which payments crossed the threshold requiring tax deducted at source under Section 194J, or by how much. Guessing wrong either way — deducting when it wasn't required, or missing a deduction that was — creates a problem that surfaces months later, at a far worse time to fix it.
The TDS deduction worksheet scans recorded vendor and salary payments, applies the relevant section logic for contractor payments, professional fees, salary, and rent, and flags payments that likely required a deduction, compiling the figures into worksheets structured like Forms 24Q, 26Q, and 27Q. The worksheet is a draft the CA reviews, corrects, and finalises — Khata does not calculate a final, filing-ready liability without the CA's sign-off, and it never files the actual TDS return itself.
Where prepare tds deduction worksheets happens
Khata runs this directly on the platforms your customers already use — no separate app for them to install.
- QuickBooks
- Xero
- Google Sheets
- Zoho
How it works
Step by step
- 01
Payments scan against thresholds
Recorded vendor and salary payments are checked against the relevant TDS section thresholds — contractor payments, professional fees, salary, rent — to identify exactly which payments likely crossed the point requiring a deduction to be made.
- 02
Likely sections get flagged
Each flagged payment is tagged with the TDS section it likely falls under, such as 194C for a contractor or 194J for professional fees, based on how the payment and the vendor were originally recorded.
- 03
Figures compile into a worksheet
Flagged payments and their likely sections roll up into worksheets laid out like Forms 24Q, 26Q, and 27Q, giving the CA a structured starting point to actually review, rather than a long, unsorted raw payment list.
- 04
CA reviews, corrects, and finalises
The CA checks each flagged payment and section against the actual facts of the arrangement, corrects anything the automated flag got wrong, and only then finalises the figures that eventually get filed with the department.
Why it matters
What you get out of it
Sections suggested, not guessed
A likely applicable section is flagged against each payment based on how it was recorded, giving the CA a starting hypothesis to confirm rather than reading through every payment blind.
A worksheet, not a list
Figures roll up into a worksheet shaped like the actual TDS forms, so the CA's review is about confirming figures already organised, not building that structure themselves first.
The detail
What to know before you rely on it
TDS section applicability is genuinely fact-specific in a way that transaction data alone often can't settle, and this worksheet is built around that limitation rather than pretending it away. Whether a payment is a contractor payment under 194C or a professional fee under 194J depends on the arrangement's nature — a video editor paid a flat fee and one paid a retainer look identical as "payment to vendor," while carrying different TDS treatment the record alone doesn't capture — exactly why CA review is mandatory.
The worksheet's flags are deliberately conservative in framing: a flagged payment is a hypothesis about likely applicability, not a settled determination of any kind. Khata does not calculate a final, filing-ready liability without the CA's sign-off, does not generate Form 16 or 16A, and does not file 24Q, 26Q, 27Q, or 27EQ — every step happens after the CA's review, deliberately outside what this capability does alone.
The cost of getting this stage wrong runs in both directions, which is part of why the worksheet is framed as a draft rather than a determination outright. A missed deduction flag can expose the business to disallowance or interest on the shortfall; an incorrectly flagged payment, acted on without review, creates its own reconciliation headache for the payee. Marking every figure here clearly as a draft pending review is what keeps either mistake from being made with false confidence, and it's why the agency scenario ends with the CA deciding the actual deduction, not the worksheet.
Industry use cases
Where this earns its keep
4 industries where Khata applies this directly.
Khata prepares TDS worksheets on vendor and contractor payments alongside the GST purchase-matching report, so a distributor's CA has both compliance threads ready in one place each month.
A wholesale distributor pays several transport contractors during the month, and Khata flags which payments likely crossed the TDS threshold for Section 194C, compiling a worksheet the CA reviews before determining the actual deduction and filing.
See the b2b sales playbookKhata captures client invoices and business expenses in one simple ledger so an independent consultant has GST and income records organized without hiring a full-time bookkeeper.
A freelance designer invoices three clients in a month and photographs a handful of software-subscription receipts, and Khata compiles both sides into a period summary the freelancer forwards to their CA before the quarterly GST filing.
See the freelancers and consultants playbookKhata prepares TDS worksheets for payments to freelance creators and vendors, and organizes retainer-invoice records, for an agency's CA to finalize each month.
A marketing agency pays several freelance video editors as contractors during a campaign, and Khata's TDS worksheet flags the professional-fee payments likely requiring deduction under Section 194J for the CA's review before the agency deducts and deposits tax.
See the marketing agencies playbookKhata consolidates multi-GSTIN books across a real-estate firm's project entities while keeping each project's return-ready summary properly separated for its own filing.
A real-estate broker running two project-specific entities under separate GSTINs views a consolidated cash-position dashboard for planning, while their CA still receives two entirely separate GST summaries, one per GSTIN, for filing.
See the real estate playbookMore from Khata
Everything else it handles
Capture receipts by photo or email
A business owner stops losing paper receipts because every bill is captured the moment it's created, from a phone camera, a forwarded email, or a bulk upload.
Learn moreExtract line items from documents
The owner no longer types out every item, date, vendor, and amount from a receipt by hand — Khata reads it and fills the fields.
Learn moreDraft gst-ready sales invoices
The business creates invoices that already carry the correct GSTIN, HSN/SAC code, and tax split so nothing needs re-keying at return time.
Learn moreMaintain the day-to-day ledger
Every sale, purchase, payment, and receipt lands in a proper double-entry ledger instead of a loose spreadsheet or paper khata.
Learn moreKeep a tamper-proof change log
Every edit to the books is permanently recorded with who changed what and when, satisfying the statutory requirement companies already face.
Learn moreAuto-sort expenses into categories
Expenses land in the right category (rent, salaries, supplies, utilities) automatically instead of the owner deciding from scratch every time.
Learn moreQuestions
Straight answers.
Does Khata calculate the final TDS amount I need to deduct and deposit?
No. The worksheet flags payments likely requiring a deduction and suggests the applicable section, compiled into a structure resembling Forms 24Q, 26Q, and 27Q, but this is a draft your CA reviews and corrects fully. Khata does not produce a final, filing-ready liability without the CA's own sign-off, ever acting entirely on its own initiative or independent judgement about the figures.
Can I file my TDS return directly from the worksheet Khata produces?
No — Khata prepares the worksheet as a structured draft for your CA's review; it does not generate Form 16 or 16A, and it does not file 24Q, 26Q, 27Q, or 27EQ with the Income Tax Department at all. Filing the actual return, once the CA has finalised the figures, happens through the CA's own entirely separate filing process, outside Khata altogether.
What if the worksheet flags a payment that I don't think actually needed a TDS deduction?
That's exactly the kind of judgement call your CA is meant to make during review — the flag reflects a likely section based on how the payment was recorded, but the actual facts of the arrangement, which the payment record alone may not fully capture, determine whether it genuinely applied. Raise it with your CA directly rather than assuming either answer is automatically correct.
How does Khata decide which section, like 194C or 194J, applies to a payment?
It applies TDS section logic based on how the payment and vendor are recorded — a contractor payment, a professional fee, salary, or rent — but this is a likely-applicable flag, not a settled fact of the matter. Because section applicability genuinely depends on the underlying arrangement's specifics, your CA reviews and corrects the flagged section before treating it as final.
The rest of your stack
It plugs into what you already run.
Khata connects to your tools
No rip-and-replace — prepare tds deduction worksheets works alongside the systems already running your business.
- Razorpay
- Stripe
- Paytm
- PhonePe
- Adobe Acrobat Reader
- Google Drive
- Dropbox
- Shopify
- Amazon
Coming soon